Moving Company Quotes Long Distance: A 2025 Guide

The process of getting moving company quotes long distance can feel overwhelming, but a little preparation puts you in the driver’s seat. Before you even pick up the phone, taking time to declutter your home and create a detailed inventory of your belongings can dramatically impact the accuracy of your estimates and even lower your final cost. This guide is your roadmap to getting a quote you can trust. We’ll cover the essential information you need to have ready, why getting multiple estimates is non-negotiable, and how to spot the red flags that signal an unreliable mover. Think of it as your playbook for a smoother, more predictable moving experience.

Key Takeaways

Take control of your moving costs: The final price isn’t set in stone. You can lower your quote by decluttering to reduce the total weight of your shipment and by scheduling your move during the off-season (October-April) to avoid peak rates.
A cheap quote isn’t always a good deal: Protect your belongings by vetting movers thoroughly. Always get at least three estimates, verify each company’s federal license and insurance, and read recent customer reviews to ensure you’re hiring a reputable team.
Ask direct questions to avoid surprises: Before signing a contract, clarify potential extra fees, understand the insurance options, and confirm the delivery window. A trustworthy mover will provide clear answers and a detailed bill of lading that outlines all terms.

What Influences a Long-Distance Moving Quote?

Getting a moving quote can feel like a bit of a mystery, but it doesn’t have to be. The price you receive isn’t just a random number; it’s a calculation based on several key details about your specific move. Understanding these factors will not only help you see where your money is going but also empower you to find ways to save. From the sheer distance to the time of year, let’s break down exactly what goes into building your long-distance moving quote.

Your Move’s Distance and Destination

This one is pretty straightforward: the farther you’re moving, the more it will cost. A cross-country move from Los Angeles to New York will naturally have a higher price tag than a move from Phoenix to Salt Lake City. Long-distance moves are priced based on the mileage the truck has to travel, which covers fuel, labor for the drivers’ time on the road, and general vehicle wear and tear. The destination also matters—if you’re moving to a remote or hard-to-reach area, it could influence the cost compared to a major metropolitan hub.

The Weight and Size of Your Belongings

For long-distance moves, the total weight of your shipment is one of the biggest factors in your final bill. Simply put, a heavier load requires more fuel and resources to transport. This is why most movers will want to get a detailed inventory of your belongings. An average 2,000-square-foot home can hold between 10,000 and 15,000 pounds of stuff. This is also where you have some control over the cost. Decluttering before you pack is one of the most effective moving tips for saving money. Selling, donating, or tossing items you no longer need means less weight for the movers to load and a lower bill for you.

Optional Services like Packing

Your moving quote will cover the standard transportation of your items, but any extra help you need will add to the total. The most common add-on is packing services. While it’s an additional expense, having professionals pack your home can save you dozens of hours and a lot of stress, especially when it comes to fragile items. Other optional services that can affect your quote include unpacking at your destination, furniture disassembly and reassembly, custom crating for valuable art or antiques, and short-term storage if your new home isn’t ready right away. Be sure to discuss which, if any, of these services you’ll need when you get your estimate.

The Timing of Your Move

When you move can be just as important as what you move. The moving industry has a peak season, which typically runs from May through September. During these warmer months, demand is high due to summer breaks and better weather, so prices are at their highest. If you have flexibility in your schedule, you can find significant savings by planning your move during the off-season (October through April). Even the day of the week matters. Moving in the middle of the week is often cheaper than on a weekend. According to Consumer Affairs, booking your move on a Tuesday or Wednesday could lower your costs.

Your Home’s Accessibility

Logistics at both your starting point and your destination play a role in your quote. Movers need to know if there are any challenges that might make their job harder or take longer. For example, do you live in a high-rise building with a small elevator? Are there multiple flights of narrow stairs? Is there a long walk from where the moving truck can park to your front door? These situations might require more time or extra movers, leading to what’s known as a “long carry” or “stair fee.” Being upfront about these details ensures you get an accurate quote and helps the moving company come prepared for a smooth move day.

How Movers Calculate Your Quote

Getting a moving quote can feel a bit like a mystery, but it’s actually a straightforward calculation based on a few key details of your move. Professional movers don’t just pull a number out of thin air; they use a consistent formula to determine the cost. Understanding these factors will help you see exactly where your money is going and how you can potentially save. The main components are the size of your move, the type of price agreement you choose, and when you decide to schedule your move. Let’s break down how these elements come together to form your final quote.

Pricing by Weight vs. Space

For long-distance moves, the price is almost always based on two things: the total weight of your belongings and the distance they’re traveling. Simply put, the heavier your shipment and the farther it has to go, the higher the cost will be. Estimating the weight of an entire household is tricky, which is why a professional assessment is so important for an accurate quote. A moving company will weigh the truck empty before loading your items and then weigh it again once it’s full. The difference is the billable weight of your shipment. This method ensures you only pay for what you’re actually moving.

Understanding Binding vs. Non-Binding Estimates

When you receive a quote, it will typically be either “binding” or “non-binding.” A binding estimate is a flat-rate price that won’t change, as long as the inventory you move matches the inventory on the estimate. If you add items, the price can go up. A non-binding estimate is more of a ballpark figure based on the mover’s initial assessment of your belongings. The final cost is determined after your items are weighed, so it could be higher or lower than the original estimate. To avoid surprises, always get a thorough in-home or virtual walkthrough to ensure your moving quote is as accurate as possible from the start.

How Peak Season Affects Your Price

Timing is everything, especially in the moving industry. The busiest season for movers is from May through September, when kids are out of school and the weather is warmer. Because demand is high, prices are also at their peak. If you have flexibility, you can find significant savings by scheduling your move during the off-season, from October to April. Even moving in the middle of the week or the middle of the month can be cheaper than moving on a weekend or at the end of the month. Planning your move strategically is one of the best moving tips for keeping costs down.

How to Get a Quote You Can Trust

Getting a moving quote can feel like a shot in the dark, but it doesn’t have to be. With a little preparation, you can get an accurate estimate that helps you budget effectively and avoid unpleasant surprises on moving day. The key is to provide clear information, understand your options for the estimate itself, and compare your choices wisely. Think of it as the first step in a successful partnership with your moving company. A trustworthy quote is built on transparency from both sides, and these steps will help you do your part to ensure you get a price you can rely on for your long-distance move.

Choose Between In-Home and Virtual Estimates

The most reliable way to get an accurate price is to have a professional mover conduct an in-home estimate. This allows an expert to walk through your home and see exactly what needs to be moved, from the big furniture to the boxes in the back of the closet. It leaves very little room for guesswork. However, many companies now offer virtual estimates via video call, which can be a great, convenient alternative. You’ll walk the estimator through your home using your phone or tablet, showing them everything that’s going. Whichever you choose, a visual survey is always better than a simple online form, as it helps the company provide a much more precise quote for your moving services.

What Information to Have Ready

To get the most accurate quote possible, you need to come prepared. Before you even call a mover, create a detailed inventory list of your belongings. Go room by room and write down all major items. This is especially important for long-distance moves where the total weight of your shipment is a major cost factor. Be ready to be specific about the services you need. Will you require professional packing services? Do you have specialty items like a piano or a piece of art that needs extra care? Do you need furniture disassembled? The more details you can provide upfront, the more accurate your initial quote will be, which prevents unexpected charges down the road.

Why You Should Always Get Multiple Quotes

Never settle for the first quote you receive. It’s smart to get estimates from at least three different moving companies to find the best value for your move. This allows you to compare not just the final price but also the services included, the company’s professionalism, and their proposed timeline. When you search online, be careful of websites that are just designed to collect your information and sell it to multiple movers. It’s always better to research and contact reputable companies directly. Reading through a company’s customer testimonials can give you a much better sense of their reliability and service quality than a simple price comparison ever could.

Comparing Moving Companies: What to Look For

Once you have a few quotes in hand, it’s time to look beyond the price tag. While your budget is obviously a huge factor, the cheapest option isn’t always the best, especially for a long-distance move where so much can go wrong. Think of it this way: you’re not just hiring a truck, you’re entrusting a company with everything you own. A company’s reputation, experience, and the services they offer are just as important as the bottom line. Doing a little homework now can save you a massive headache later. It’s like vetting a business partner for one of the most significant projects you’ll undertake. You want a team that’s reliable, transparent, and has the right skills for the job. This means digging a little deeper than the final number on the estimate. You’ll want to check their credentials, read what past customers have to say, and make sure their services align with your specific needs. It’s about finding a mover who gives you confidence that your life’s belongings will arrive safely at your new home, without any surprise fees or stressful delays.

Check for Proper Licensing and Insurance

Before you go any further, confirm that the company is legitimate. Any professional mover operating across state lines must be licensed by the federal government. You can easily verify a company’s credentials and check their complaint history on the Federal Motor Carrier Safety Administration (FMCSA) website. Don’t skip this step. Some movers might assure you of their five-star service, but a quick search could reveal they have lapsed licenses or aren’t authorized to move household goods. Proper insurance is also non-negotiable. It protects your belongings in case of an accident. Ask for proof of both licensing and insurance to ensure you’re working with a reputable mover.

Read Customer Reviews and Check Their Reputation

Customer reviews offer a real-world glimpse into a company’s performance. While you’re looking, be wary of sites that seem to exist only to promote movers through advertising. Instead, look for unbiased reviews on trusted third-party platforms. Reading through feedback can reveal patterns in a company’s service, both good and bad. Do they consistently deliver on time? How do they handle customer issues or damaged items? Pay attention to how the company responds to negative feedback, as this shows their commitment to customer satisfaction. We’re proud of the relationships we’ve built over the years, and you can see what our past customers have to say about their experiences.

Compare Their Services and Specialties

Not all moving companies offer the same menu of services. When comparing quotes, make sure you’re looking at what’s included. Do you need help with packing and unpacking? Will you need to ship a car? Some companies offer a full suite of moving services, from providing packing supplies to trash removal and short- or long-term storage. If you have unique items like a piano, a piece of art, or antique furniture, you’ll want to find a mover with experience in specialty moves. Make a list of your needs and compare it against what each company offers to find the best fit.

Confirm Their Long-Distance Experience

A move across the country is much more complex than a move across town. It requires specific licenses, logistics, and expertise. When you’re vetting companies, make sure they have a proven track record with interstate moves. A company that primarily handles local jobs may not have the resources or knowledge to manage the complexities of a long-haul relocation. Experienced long-distance movers will understand federal regulations, have established processes for tracking shipments, and be prepared to handle the challenges that can arise on the road. Don’t be afraid to ask directly about their experience with moves similar to yours.

Watch Out for These Hidden Moving Fees

The quote you receive is the foundation of your moving budget, but it’s not always the final number. Some moving costs aren’t immediately obvious and can pop up as surprise fees on your final bill. A trustworthy mover will be transparent about these potential charges, but it’s always smart to know what to ask about. Being aware of these common add-ons helps you budget accurately and avoid any last-minute financial stress. The key is to discuss every detail of your move with the company upfront so your estimate is as comprehensive as possible.

Common Extra Charges to Know

When you review a moving quote, ask for a detailed breakdown of what’s included. Many services that you might assume are standard are actually considered add-ons. For example, if you need the crew to disassemble and reassemble large furniture like bed frames or dining tables, this often comes with an extra charge. The same goes for handling bulky or delicate items that require special care. Always clarify which services are part of the base price and which will be itemized separately. This ensures you’re comparing apples to apples when looking at different quotes and that you fully understand the value you’re getting.

Fuel and Travel Surcharges

For any long-distance move, you can expect to see a line item for fuel. It’s a standard part of the industry, but the cost can catch you by surprise if you aren’t prepared. Fuel and travel surcharges cover the cost of getting the truck from your old home to your new one, and these fees can add several hundred dollars to your total bill. The exact amount depends on the distance of your move and current fuel prices. Don’t hesitate to ask your moving company how they calculate this charge so you can factor it into your budget from the start. A clear answer is a sign of a transparent company.

Costs for Packing Supplies and Labor

Deciding whether to pack yourself or hire the pros is a big decision. If you opt for professional packing services, remember that you’re paying for both the labor and the materials. This includes boxes, tape, bubble wrap, and packing paper. While it’s a huge time-saver, the costs can add up quickly. You can save money by packing yourself, but you’ll still need to purchase your own supplies. If you plan to buy materials from the moving company, be sure to ask for a price list ahead of time so you can compare costs and make the best choice for your budget.

Fees for Stairs or Long Carries

The physical layout of your home can impact your moving costs. Movers often charge extra for navigating flights of stairs or for long carries—situations where the truck can’t park close to your front door. These fees compensate the crew for the additional time and physical effort required to move your belongings safely. Be upfront about your home’s accessibility during the estimate process. Mention any elevators, tight corners, or long walkways. This information allows the company to provide a more accurate quote and helps you avoid unexpected charges on moving day. It’s all about clear communication from the beginning.

Charges for Storage or Delays

Sometimes, plans change. If your new home isn’t ready when your belongings arrive, you may need to place them in storage temporarily. Most moving companies offer moving and storage solutions, but this service comes at an additional cost. You could also face extra charges if your shipment is significantly heavier or larger than the initial estimate. Delays caused by the customer, known as “wait time,” can also result in fees. Discuss these potential scenarios with your mover to understand their policies and pricing for unforeseen changes. Knowing the plan B ahead of time can save you a lot of stress.

Key Questions to Ask Before You Hire a Mover

Once you have a few quotes in hand, it’s time to dig a little deeper. The price is important, but it’s not the only factor. Asking the right questions can save you from headaches, hidden fees, and a whole lot of stress down the road. Think of this as your final interview for the company you’re about to trust with everything you own. A reputable mover will be happy to answer these questions clearly and confidently. Getting these details ironed out before you sign a contract ensures everyone is on the same page and helps you feel secure in your decision.

Ask About Insurance and the Claims Process

Accidents are rare, but they can happen. That’s why it’s crucial to understand your mover’s insurance coverage before your belongings are on the truck. By law, movers must offer at least two levels of liability: Released Value Protection, which is the basic, no-cost option that covers a small amount per pound, and Full Value Protection, which costs extra but means the mover is responsible for the replacement value of any lost or damaged items. Understand what basic insurance your mover offers. If you have very valuable items, you might need to buy extra insurance to protect them. Also, ask what the claims process looks like. Knowing how to file a claim and what to expect can make a stressful situation much more manageable.

Clarify Delivery Windows and Scheduling

For a long-distance move, your items will likely be delivered within a window of time, not on a specific day. When you use a professional long-distance mover, your belongings usually arrive within 10-14 days, but this can change based on how far you’re moving and other unexpected things like bad weather. Ask for the estimated delivery window and find out how the company communicates updates or potential delays. Will you get a call from the driver a day or two before arrival? Knowing their process for keeping you in the loop will give you peace of mind while you wait for your things to arrive at your new home.

Understand Payment Terms and Deposits

A trustworthy moving company will be transparent about its payment policies. Ask what forms of payment they accept and when the final balance is due—it’s typically upon delivery before the crew starts unloading. You should also clarify their policy on deposits. While a small deposit to secure your moving date is standard, be wary of companies that demand a large sum of money upfront. A mover asking for a huge deposit, especially in cash, is a major red flag. Make sure you get all payment terms in writing in your moving estimate or contract so there are no surprises on moving day.

Discuss How They’ll Handle Specialty Items

Do you have a piano, a fragile antique armoire, or a large piece of art? These aren’t ordinary household items, and they require special care. Before you hire a mover, be sure to discuss any specialty moves you might need. Ask about their experience with similar items, what kind of equipment they use, and if there are any additional charges for the extra care involved. If you’re considering professional packing services for these or other fragile belongings, ask how that will affect your final quote. While packing yourself can save money, the expertise of professional packers can be invaluable for protecting your most cherished possessions.

Know Their Cancellation Policy

Life is unpredictable, and sometimes moving plans have to change. Whether it’s a closing date that gets pushed back or a job offer that falls through, you need to know your options if you have to postpone or cancel your move. Ask for the company’s cancellation policy in writing. Find out how much notice you need to give to avoid penalties and what happens to your deposit if you cancel. A clear and fair cancellation policy is a sign of a professional and customer-focused company. Understanding these terms upfront is a key part of our moving tips and can prevent you from losing money if your plans change unexpectedly.

Mover Red Flags: What to Avoid

Choosing the right moving company is a big decision, and knowing what to look out for can save you from a lot of stress and unexpected costs. While most movers are honest professionals, a few bad apples can spoil the bunch. To protect yourself and your belongings, keep an eye out for these common red flags. Trust your gut—if something feels off, it probably is. A reputable company will make you feel confident and secure, not rushed or uncertain.

Quotes That Seem Too Good to Be True

We all love a good deal, but an unbelievably low moving quote should make you pause. Some companies lure customers in with a rock-bottom price, only to add on hidden fees for things like fuel, stairs, or packing materials later. The cheapest option might not be the best choice, or even truly cheaper, once you consider all the potential costs. A trustworthy quote will be comprehensive and transparent. If a price is drastically lower than all the others you’ve received, ask the company to explain exactly what’s included and what might cost extra.

Missing Licenses or Credentials

This is a non-negotiable. Any legitimate interstate moving company must be licensed by the federal government and have a U.S. Department of Transportation (DOT) number. Before you even consider hiring a mover, you should verify their credentials. You can easily check a company’s license, insurance status, and complaint history on the Federal Motor Carrier Safety Administration’s website. A company that can’t provide its license and insurance information upfront is not one you want handling your possessions. Taking a few minutes to do this research provides essential peace of mind.

Unprofessional Communication

Pay close attention to how a moving company communicates with you from the very first interaction. Are their emails and phone calls professional? Do they have a real business address and a branded website, or does it look like a generic advertising page? Vague answers, high-pressure sales tactics, and poor responsiveness are all warning signs. A professional mover will be happy to answer your questions clearly and patiently. They should provide you with a thorough estimate and a clear contract that outlines all the terms of your long-distance move.

Requests for Large Upfront Deposits

Be very wary of any mover that asks for a large deposit before the move. Reputable moving companies won’t demand a significant payment or cash upfront. While a small deposit to secure your date can be standard practice, it shouldn’t be a huge percentage of the total estimated cost. A company that pressures you to pay a large sum immediately—sometimes with the threat of a price increase—is a major red flag. Always get the payment terms in writing and understand the cancellation policy before you hand over any money.

How to Prepare for Your Long-Distance Move

Once you’ve chosen a mover, the real work begins. A little preparation goes a long way in making your long-distance move smoother and less stressful. Taking the time to get organized before the truck arrives helps your movers work more efficiently and protects you from unexpected hiccups. Think of it as setting the stage for a successful move. By tackling these key tasks, you’ll be in full control on moving day.

Create a Detailed Moving Checklist

A long-distance move has a lot of moving parts, and a checklist is your best friend for keeping everything straight. Start by breaking down your move into weekly tasks, beginning about eight weeks out. Your list should include everything from booking your movers and transferring utilities to packing deadlines and forwarding your mail. Having a comprehensive moving checklist helps you see what’s ahead and prevents that overwhelming feeling of not knowing where to start. You can find plenty of templates online or create your own in a notebook or spreadsheet. The goal is to get all those to-dos out of your head and onto paper so you can tackle them one by one.

Declutter and Organize Before You Pack

One of the smartest things you can do before a long-distance move is to get rid of what you don’t need. Remember, most moving quotes are based on the weight or volume of your belongings, so less stuff literally means less cost. Go through each room and sort items into four piles: keep, sell, donate, and toss. Be ruthless. If you haven’t used it in a year, it might be time to let it go. Selling items on Facebook Marketplace or holding a garage sale can put extra cash in your pocket, while donating gives your things a second life. This process not only saves you money but also makes packing and unpacking so much easier.

Gather Important Documents and Create an Inventory

Before you start sealing boxes, take time to gather all your essential documents. This includes birth certificates, passports, social security cards, financial records, and your moving contract. Keep these in a dedicated folder or box that travels with you, not on the moving truck. Next, create a home inventory. A simple list of your belongings, especially high-value items, is incredibly helpful. It helps your mover give you a more accurate quote and serves as a crucial record for insurance purposes. You can use a spreadsheet or a home inventory app to note each item, its condition, and even snap a quick photo for your records.

Coordinate Logistics with Your Mover

Clear communication with your moving company is key to a successful move. A few weeks before your move date, confirm all the important details. Double-check your moving dates, the delivery window for your belongings, and the contact information for your moving coordinator or driver. It’s also a good idea to verify your mover’s credentials. You can check their federal license number on the Federal Motor Carrier Safety Administration website to ensure they’re properly registered and insured for interstate moves. Don’t hesitate to contact your movers with any questions—a professional company will be happy to walk you through the process.

Get the Best Value From Your Moving Quotes

Getting a moving quote is more than just finding the lowest price—it’s about securing the best overall value for your move. A great value means you’re getting reliable service, clear communication, and professional handling of your belongings at a fair price. To make sure you’re getting the most for your money, you need a smart approach. By comparing offers, being strategic with your timing, and understanding the details of your agreement, you can find a moving partner that fits your budget without sacrificing quality. These steps will help you confidently choose the right movers for your long-distance journey.

Use Multiple Quotes to Your Advantage

One of the smartest things you can do when planning a move is to get estimates from several different companies. Don’t just settle for the first quote you receive. Aim to get at least three different quotes to get a clear picture of the market rate for your specific move. This allows you to compare not only the prices but also the services included, the proposed timelines, and the professionalism of each company. When you request a quote, be sure to provide the same detailed information to each mover for an accurate, apples-to-apples comparison. Having multiple options gives you a stronger position and helps you identify which company offers the best combination of price and service.

Time Your Move for Better Pricing

Did you know that the time of year, month, and even the day of the week you move can significantly impact your costs? The moving industry has peak and off-peak seasons. Moving in busy times like summer or on weekends is almost always more expensive due to high demand. If your timeline is flexible, you can save a considerable amount of money. The cheapest time to move is typically in the middle of the week during the fall and winter months. By scheduling your move during a less busy period, you’re more likely to get a better rate and more personalized attention from your moving crew. Check out more moving tips to plan a smooth and cost-effective relocation.

Be Flexible with Your Dates and Services

Flexibility is your best friend when it comes to saving money on a move. If you can move during a less busy time, you’ll likely secure a better price. When you speak with moving companies, ask if they have any flexibility in their schedule that could result in savings for you. Sometimes, moving a day or two earlier or later can make a difference. You can also be flexible with the services you choose. For example, while full-service packing is incredibly convenient, you might save money by packing some of your non-fragile items yourself. Discussing your options for packing services with your mover can help you create a customized plan that fits your budget.

Read and Understand Your Contract

Before you sign anything, take the time to read your moving contract, or bill of lading, from top to bottom. This document is your legal agreement with the moving company, and it outlines all the terms, conditions, and costs. Pay close attention to the type of estimate you’ve received. For example, be careful with “binding estimates,” because the price can still go up if your belongings weigh more or take up more space than what was first estimated. Make sure you understand the policy on potential extra charges, liability coverage, and delivery windows. If anything is unclear, ask for clarification. Adding “review contract” to your moving checklist is a crucial final step before committing.

Frequently Asked Questions

How can I lower the cost of my long-distance move? The most effective way to reduce your moving cost is to declutter before you pack. Since long-distance moves are priced primarily by the weight of your belongings, getting rid of items you no longer need, use, or love will directly lower your final bill. Selling, donating, or recycling heavy furniture, old books, or unused kitchen gadgets means less for the movers to load and transport.

What’s the difference between a binding and non-binding estimate? A binding estimate is a flat-rate price that guarantees your cost won’t change, as long as you don’t add any items to your shipment after the quote is given. It’s great for predictable budgeting. A non-binding estimate is more of an educated guess, and your final cost is determined after your belongings are weighed. This means the price could end up being higher or lower than the initial projection.

Why is an in-home or virtual estimate so important for an accurate quote? A simple list of items over the phone doesn’t give a mover the full picture. A visual estimate, whether in-person or through a video call, allows the moving professional to see the actual volume and type of items you have. They can also spot potential challenges, like a narrow hallway or limited parking, that could affect the move. This detailed assessment is the key to getting a quote you can actually rely on.

What if my final moving cost is higher than the original quote? This can happen for a few reasons, most commonly with a non-binding estimate if your shipment ends up weighing more than initially projected. Your bill can also increase if you add services last minute, like professional packing, or if there are unexpected access issues at your new home that weren’t discussed beforehand. This is why providing detailed information from the start is so crucial for an accurate price.

When is the best time to start contacting movers for quotes? For a long-distance move, you should start researching and requesting quotes about two to three months before your planned moving date. This is especially important if you’re moving during the peak season between May and September. Starting early gives you plenty of time to compare companies, schedule an in-home estimate, and book the mover that best fits your needs without feeling rushed.

Lisa Margalith