The Guide to Long Distance Moving Services

Let’s be honest: the moment you decide to move long distance, a dozen questions pop into your head. How much is this actually going to cost? How do I find a mover I can trust? What am I forgetting? The financial side of a big move is often the biggest source of stress, but it doesn’t have to be a mystery. We’re going to pull back the curtain on moving costs, explaining what factors into your final price and sharing smart, practical ways to save money without cutting corners. This guide will help you budget effectively and find affordable, high-quality long distance moving services that give you the best value for your investment.

Key Takeaways

Control your costs with smart timing and decluttering: Your move’s final price depends heavily on when you move and how much you take. You can save money by scheduling your move during the off-season (October-April) and getting rid of items you no longer need before you pack.
Do your homework to find a trustworthy mover: Don’t just go with the lowest quote. A reliable company will have proper licensing (a U.S. DOT number), provide a detailed written estimate based on an actual survey of your home, and have a solid history of positive customer reviews.
Get organized to ensure a smooth process: A successful move relies on good preparation. Create a home inventory, gather your important documents into one place, and understand the full range of services available—like packing and storage—to build a moving plan that works for you.

What Exactly Is a Long-Distance Move?

So, you’re planning a big move. But what makes it a “long-distance” one? Generally, the moving industry considers any relocation over 400 miles to be long-distance. Think of it this way: if your drive takes more than a single day, you’re likely in long-distance territory. But it’s not just about the miles on the odometer. A long-distance move involves more complex logistics, planning, and coordination than a simple cross-town hop.

Understanding the type of move you’re making is the first step in getting organized. It affects everything from your budget and timeline to the kind of professional help you might need. Are you crossing state lines or just moving to the other end of a large state? Will you handle the packing yourself, or do you want a team to take care of everything? Answering these questions will help you map out a clear path to your new front door and find the right moving services to get you there without a hitch. Let’s break down what you need to know.

Defining Your Move: Interstate vs. Intrastate

First things first, let’s clear up some industry jargon. You’ll hear the terms “interstate” and “intrastate” thrown around, and the difference is important. An interstate move is one where you cross state lines. Moving from California to Texas? That’s an interstate move. A long-distance intrastate move, on the other hand, happens entirely within one state’s borders, like moving from San Francisco to Los Angeles. While you’re not leaving the state, the distance still qualifies it as a long-distance relocation. This distinction matters because federal regulations govern interstate movers, while state laws apply to intrastate moves, which can affect insurance and liability.

Choosing Your Service: Full-Service vs. DIY

Once you know what kind of move you have, you need to decide how you want to tackle it. Your two main options are a full-service move or a do-it-yourself (DIY) approach. A DIY move might seem like the cheaper route initially, but costs for truck rentals, gas, packing supplies, and potential damages can add up quickly. A full-service mover, like Starving Students, handles the heavy lifting—literally. Professional movers can manage everything from providing packing services to loading the truck, transporting your belongings, and unloading them at your new home. This option saves you time, stress, and a whole lot of back pain.

What Can a Long-Distance Mover Do for You?

When you think about a long-distance move, you probably picture a big truck driving down the highway. But professional movers do so much more than just transport your belongings. They are your project managers, logistics experts, and heavy lifters, all rolled into one. Their main job is to take the weight—both physical and mental—off your shoulders. A good moving company offers a whole menu of services that you can customize to fit your specific needs and budget.

Whether you want someone to manage every single detail from start to finish or just need a hand with the biggest tasks, you can build a moving plan that works for you. From packing up your kitchen to placing furniture in your new living room, professional long-distance movers are equipped to handle the entire process. This allows you to focus on the excitement of starting a new chapter, not the stress of getting there.

Packing and Unpacking Your Belongings

Let’s be honest: packing is often the most dreaded part of moving. It’s time-consuming, tedious, and requires a mountain of boxes and tape. This is where professional packing services can be a game-changer. You can choose a full-service pack, where a trained crew carefully wraps and boxes up your entire home. Or, you can opt for a partial pack, having them handle just the fragile items or tricky rooms like the kitchen. They bring all the right supplies and know how to protect everything from your fine china to your book collection. Once you arrive, they can also help you unpack, getting your new home set up and functional in a fraction of the time.

Loading, Transporting, and Unloading

The heavy lifting is a job best left to the pros. A professional moving crew knows how to load a truck efficiently and safely, strategically placing items to prevent shifting and damage during transit. They have the right equipment, like dollies and ramps, to move heavy furniture and appliances without scratching your floors or straining their backs. After securely transporting your belongings to your new home, they’ll carefully unload everything and place boxes and furniture in the correct rooms as you direct them. This part of the service alone saves you from days of physically demanding work and the risk of injury.

Storing Your Items Safely

Sometimes, your moving dates don’t line up perfectly. You might be downsizing, waiting for your new home to be ready, or just need to clear some space. This is where moving and storage solutions come in handy. Many long-distance movers offer secure, climate-controlled storage facilities where you can keep your belongings for a few weeks or even several months. Your items are kept safe in a protected environment until you’re ready for them. This flexibility is a huge relief, giving you one less thing to coordinate during a complex transition. It’s a seamless way to bridge the gap between moving out and moving in.

Handling Specialty and Fragile Items

Do you have items that make you nervous just thinking about moving them? Things like a family piano, a delicate antique armoire, or a large piece of artwork require more than just a standard box. Professional movers are trained to handle these valuables with extra care. They offer specialty moves that include custom crating, special padding, and specific equipment to ensure your most precious items arrive in perfect condition. Instead of risking damage by trying to move these items yourself, you can trust experts who have the experience and tools to do it right. This peace of mind is truly priceless.

How Much Does a Long-Distance Move Cost?

Breaking Down the Average Cost

Let’s talk numbers. To give you a starting point, the average cost for a long-distance move is around $4,500. This estimate typically covers moving the contents of a seven-room house about 1,000 miles. Of course, this is just a ballpark figure. Your move could be more or less depending on how much you’re moving and how far you’re going. Think of this number as a general guideline to help you begin your financial planning. The best way to get a precise figure is to get a personalized quote based on your unique needs, from the size of your home to the distance to your new front door.

What Factors Influence Your Final Price?

Several key elements will shape your final moving bill. The most obvious is distance—a cross-country move will cost more than one that’s a few states away. The total weight of your belongings also plays a huge role; the more you have, the more it costs to transport. This is a great time to declutter and follow some smart packing tips to lighten your load. Finally, timing matters. Moving during the peak summer season, on a weekend, or at the end of the month will be pricier than an off-season, mid-week move. Any extra help, like professional packing, will also add to the total.

Spotting and Avoiding Hidden Fees

No one likes surprise charges, so it’s important to work with a mover who is upfront about all potential costs. Some companies might add fees for things like navigating multiple flights of stairs or long carries (when the truck has to park far from your door). The best way to avoid these is to ask for a detailed, written estimate that itemizes every charge. Don’t be shy about asking questions! A trustworthy mover will be happy to explain their pricing. At Starving Students, we believe in providing the best move at the best value, which is why we encourage you to contact us for a clear and comprehensive quote.

How to Choose the Right Long-Distance Mover

Picking a company to move your entire life across state lines is a huge deal. It’s about more than just finding the lowest price; it’s about finding a team you can trust to handle your belongings with care and professionalism. A little research upfront can make all the difference between a smooth transition and a stressful ordeal. When you’re vetting potential movers, you’ll want to focus on three key areas: their credentials, how they create their quotes, and their overall transparency. A reputable company will be upfront about their licensing and insurance, provide a detailed and accurate estimate, and have a solid track record of happy customers.

Think of it as hiring a partner for one of life’s biggest projects. You want someone who is reliable, communicative, and has the experience to handle any bumps in the road. This means looking beyond the price tag and digging into what each company truly offers. Do they have a history of successful moves? What do their past customers say? Are they clear about what is and isn’t included in their services? Answering these questions will help you find a mover that fits your needs and gives you peace of mind. Since 1973, we’ve helped over a million people make their move, and we’ve learned that trust is the most important thing we pack. Our long-distance moving services are built on that foundation of reliability and value, ensuring your journey to a new home starts on the right foot.

Check for Proper Licensing and Insurance

Any legitimate long-distance mover must have the right credentials. For moves that cross state lines, the company needs to be licensed by the Federal Motor Carrier Safety Administration (FMCSA). Ask for their U.S. Department of Transportation (DOT) number and look it up on the FMCSA’s website to verify their status and safety record. This simple step confirms you’re working with a real, regulated business.

Beyond licensing, make sure the company is insured. All interstate movers must offer two types of liability coverage: Released Value Protection (the basic, no-cost option that covers a small amount per pound) and Full Value Protection (a more comprehensive option that costs extra). Understanding these insurance options helps you choose the right level of protection for your belongings.

How to Get an Accurate Moving Quote

To avoid surprise charges on moving day, getting a detailed and accurate quote is key. The best way to do this is with an in-home or virtual survey. A representative will assess the volume and weight of your belongings to provide a precise estimate. Be wary of any company that gives you a generic quote over the phone without seeing your items.

When you receive a quote, make sure it’s in writing and details all the services included, from packing to transportation. We encourage you to request a free quote to understand the exact cost for your specific move. Getting estimates from at least three different companies will help you compare prices and services to find the best value.

Avoiding Common Moving Scams

While most moving companies are honest, it’s smart to know the red flags for potential scams. A major warning sign is a demand for a large cash deposit before the move. Reputable movers won’t ask for a big payment upfront. Also, be cautious if a company gives you a suspiciously low quote—it could be a bait-and-switch tactic.

To protect yourself, always verify the mover’s license and insurance. A professional company will also be clear about what they cannot transport. You can’t move items like fresh food, plants, hazardous materials like paint or propane, or irreplaceable valuables like cash and important documents. Knowing these rules helps you prepare properly and spot a mover who might not be following industry standards. Our moving checklist can help you stay organized and on top of every detail.

Comparing Moving Companies: What to Look For

Choosing a long-distance mover feels like a huge decision, because it is. You’re not just hiring a truck; you’re trusting a team with everything you own. While getting a good price is important, it’s not the only thing that matters. You need a moving partner who is reliable, transparent, and has a solid reputation. Finding the right fit comes down to doing a little homework.

When you start comparing companies, focus on three key areas: the quality of their service, the clarity of their insurance options, and what past customers have to say. A great moving company will be upfront and professional in all these aspects. They should make you feel confident, not confused. Think of it like an interview process—you’re looking for the most qualified candidate to handle your move. Taking the time to check these details will help you find a company that delivers peace of mind along with your boxes.

Gauging Service Quality and Reliability

True reliability is more than just showing up on time. It’s about having the experience to handle your specific situation with care. A company that has successfully moved a young family into their first home will understand different needs than one that specializes in corporate relocations. When you talk to potential movers, ask about their experience with moves similar to yours. A company with a long track record has likely seen it all and has proven processes for handling challenges. Look for movers who listen to your concerns and provide clear, confident answers. This shows they understand the nuances of the job and are prepared to offer high-quality service from start to finish.

Understanding Your Insurance Options

Let’s talk about insurance, or what the moving industry calls “valuation coverage.” This is your protection if something gets damaged or lost. Movers are required to offer two basic types. The first is Released Value Protection, which is included at no extra cost but provides minimal coverage—typically around 60 cents per pound per item. The second is Full Value Protection, where the mover is liable for the full replacement value of your lost or damaged goods. A professional, trustworthy company will explain these options clearly, without pressure. They should provide all the details in writing so you can make an informed decision about how to protect your belongings.

Reading Customer Reviews and Checking Reputations

Customer reviews are one of the best tools you have for vetting a moving company. They offer a real-world look at how a business operates. Go beyond the star rating and read what people are actually saying. Are crews professional and careful? Is communication clear? How did the company respond to issues when they arose? Check a few different platforms, like Google, Yelp, and the Better Business Bureau, to get a balanced view. A company’s reputation is built over years of service, so look for consistent feedback that aligns with what you need. Seeing a history of positive customer testimonials is a strong signal that you’re dealing with a reputable mover.

Smart Ways to Save on Your Long-Distance Move

A long-distance move is a big investment, but it doesn’t have to drain your bank account. With some strategic planning, you can significantly cut down on costs without adding a ton of stress to your plate. It’s all about making smart choices before the moving truck even arrives. From picking the right date to deciding what’s actually worth taking with you, a few key decisions can make a world of difference for your budget. Let’s look at some practical ways you can save money on your upcoming move.

Time Your Move for Better Rates

Believe it or not, the date you choose to move can have a huge impact on the price. The moving industry has peak and off-peak seasons, just like the travel industry. If you have flexibility, scheduling your move between October and April can lead to some serious savings. Demand is lower during these months, so moving companies often offer better rates. Even the day of the week matters—weekdays are typically more affordable than weekends. Similarly, moving in the middle of the month is often cheaper than at the very beginning or end, when leases are usually up. Planning your move around these slower periods is one of the easiest ways to get a better deal.

Lighten Your Load to Lower Costs

One of the biggest factors in the cost of a long-distance move is the total weight of your belongings. The less you have to move, the less you’ll pay—it’s that simple. Before you start packing, take a serious look at everything you own and decide what truly needs to come with you. This is the perfect opportunity to declutter. You can sell furniture on Facebook Marketplace, donate clothes and household goods to a local charity, or simply toss things that are broken or no longer useful. Creating a detailed home inventory can help you see everything you have and make those tough decisions. Every item you leave behind is money saved.

Weighing the Pros and Cons: DIY vs. Pro Movers

It can be tempting to rent a truck and handle the move yourself to save money, but it’s important to weigh the true costs. A DIY move involves more than just the truck rental fee; you also have to factor in gas (which adds up quickly on a long-distance trip), insurance, and the cost of moving supplies. Plus, you’re responsible for all the heavy lifting and driving. Hiring professional long-distance movers might seem more expensive upfront, but it includes the truck, the fuel, the labor, and the expertise to get your belongings there safely. When you account for the time, physical effort, and potential for damaged items in a DIY move, you might find that a professional service offers better value and peace of mind.

What to Expect on Moving Day (and Before)

Knowing what’s coming can make all the difference between a stressful move and a smooth one. From the initial planning stages to the moment your last box is unpacked, having a clear picture of the process helps you stay in control. A professional moving company handles the logistics, but understanding the timeline and key events will give you peace of mind. Let’s walk through what you can expect before, during, and after your long-distance move.

Your Pre-Move Checklist and Timeline

The key to a successful long-distance move is giving yourself plenty of time. Ideally, you should start planning at least three to four months before your moving date. This gives you enough room to sort through your belongings, get quotes from movers, and handle all the necessary paperwork without feeling rushed. A great first step is to create a detailed moving checklist to keep everything organized. This timeline allows you to methodically work through tasks like decluttering, changing your address, and arranging for packing supplies. Remember, the more you prepare ahead of time, the less you’ll have to worry about when the big day arrives.

A Look at the Moving Day Experience

When moving day finally comes, your professional moving team will arrive ready to get to work. Their first step is usually a quick walkthrough of your home to confirm which items are going. From there, they’ll handle all the heavy lifting—loading everything from furniture to carefully packed boxes onto the truck. If you’ve opted for additional packing services, they’ll take care of that, too. Your job is to be available to answer questions and direct the crew. Once the truck is loaded, you’ll sign the bill of lading, which is the contract for your move. Then, your belongings are officially on their way to your new home.

Delivery Day and Settling In

The journey for your belongings can take some time. For a long-distance move, you can generally expect your items to arrive within 10 to 14 days, though this can vary based on distance and other factors. Your moving company will keep you updated on the delivery schedule. If you arrive at your new home before your things do, or if there’s a gap between your move-out and move-in dates, temporary moving and storage solutions can be a lifesaver. On delivery day, the crew will unload your items and place them in the designated rooms. As they unload, check items off your inventory list to ensure everything has arrived safely.

Your Guide to a Smooth Long-Distance Move

Moving across the state or country is a big project, but with a bit of planning, you can make it a seamless transition. Think of it as a series of smaller, manageable tasks. By tackling them one by one, you’ll stay in control and feel prepared for the journey ahead. From organizing your documents to packing your last box, these practical steps will help you get everything done without the last-minute scramble. Let’s walk through how to set yourself up for a successful and stress-free move.

Get Your Paperwork in Order

Before you pack a single box, gather all your important documents. Create a dedicated “moving binder” or a secure digital folder for contracts, birth certificates, passports, car titles, and medical records. You’ll also want to keep your moving company’s estimate and Bill of Lading here. With more people making long-distance moves, being organized is key to a smooth experience. Having everything in one accessible place means you won’t be digging through boxes to find a critical piece of paper. Our comprehensive moving checklist can help you keep track of these documents and other essential pre-move tasks.

Pack Like a Pro: Strategies and Supplies

The secret to a great packing job is starting early and being methodical. Begin by decluttering your home; sell, donate, or discard items you no longer need. This lightens your load and can even lower your moving costs. Then, pack room by room, using sturdy boxes and proper packing materials. Label each box with its contents and destination room. If the thought of packing everything yourself feels overwhelming, consider getting professional help. Our expert packing services can save you time and ensure your belongings are packed securely for the long haul.

Create a Detailed Home Inventory

An accurate home inventory is your best friend during a long-distance move. It’s a detailed list of your belongings, which is invaluable for insurance purposes and for confirming everything has arrived safely at your new home. You can create a simple spreadsheet, but taking photos or a video of your items, especially high-value ones, is even better. Note the condition of furniture and electronics before they’re loaded onto the truck. While your movers will create their own inventory, having a personal copy gives you an extra layer of security and peace of mind.

Common Long-Distance Moving Myths, Busted

Moving across the country is a huge undertaking, and it’s easy to get tangled in a web of misinformation. Let’s clear the air and bust a few of the most common myths about long-distance moving so you can plan your relocation with confidence.

The Truth About Moving Insurance

It’s a common belief that if something breaks during a move, the moving company’s standard insurance will cover the full replacement cost. The reality is a bit more complicated. Most movers provide basic liability coverage, which is minimal—often calculated at just $0.60 per pound per item. This means a 10-pound, $1,000 laptop would only be covered for $6. For true peace of mind, you’ll want to ask about full-value protection. This option comes at an additional cost but ensures your belongings are covered for their actual replacement value. Understanding your moving services and insurance options is key to protecting your valuables.

What Movers Can (and Can’t) Take

Another myth is that movers will load up the truck with everything you own. For safety and legal reasons, there are several things professional movers can’t transport. This list usually includes hazardous materials like paint, propane tanks, and cleaning supplies, as well as perishable food and live plants. We also strongly advise you to personally transport irreplaceable or high-value items like cash, jewelry, and important documents. Planning ahead for these items will make moving day much smoother. For everything else, our expert teams can handle the packing services for you, ensuring your belongings are safe and secure for the journey.

Understanding the Real Costs Involved

Many people underestimate the budget required for a long-distance move, which is typically any relocation over 400 miles. While costs vary widely, the national average for a long-distance move is around $4,500. This figure often covers moving about 7,000 pounds of household goods over 1,000 miles. Your final price will depend on the weight of your shipment, the distance to your new home, and any additional services you choose, like packing or storage. The best way to get a clear picture of your expenses is to request a detailed quote from a long-distance mover to avoid any financial surprises.

Helpful Tools for Planning Your Move

A long-distance move has a lot of moving parts. Staying organized is the secret to keeping stress down and ensuring nothing gets forgotten. Thankfully, you don’t have to figure it all out from scratch. There are fantastic tools and resources available that can streamline your planning process. These tools act as your personal moving assistants, helping you track tasks, manage your budget, and make informed decisions. Using them can transform an overwhelming experience into a manageable project and set you up for a smooth transition to your new home.

Essential Checklists and Planning Apps

Never underestimate the power of a good checklist. A comprehensive list of to-dos keeps you on track and gives you the satisfaction of checking things off as you go. A great moving checklist will guide you through what needs to be done weeks in advance and on moving day. It helps you remember crucial tasks, like forwarding your mail or packing a “first night” box with essentials you’ll need immediately. Starting with a checklist from experienced movers gives you a solid foundation for your entire plan.

Using a Moving Budget Calculator

One of the biggest questions in any move is, “How much will this cost?” A long-distance move has many variables, including distance, the weight of your belongings, and extra services like packing or storage. While online calculators provide a good starting point for your budget, the best way to get an accurate figure is to request a quote directly from a moving company. This ensures all the specific details of your move are considered, so you can avoid surprises down the road.

Why Professional Associations Matter

When researching moving companies, how do you separate the reliable ones from the rest? A company’s history and professional standing are excellent indicators. Companies that have been around for decades understand the industry and what it takes to provide excellent service. They’ve seen it all and have refined their processes to handle any challenge. A company with a long and positive history demonstrates stability and a commitment to customer satisfaction. This experience means they have built a reputation you can trust with your most valuable possessions.

Frequently Asked Questions

How far in advance should I book my long-distance movers? For a long-distance move, it’s best to book your movers at least two to three months ahead of time. If you’re planning to move during the busy summer season or at the end of a month, you might even want to book a little earlier. This gives you a better chance of securing your preferred date and can sometimes lead to better pricing. Leaving it to the last minute can limit your options and add unnecessary stress to your planning.

What’s the difference between a binding and non-binding estimate? Understanding your moving estimate is key to managing your budget. A binding estimate is a contract that sets a guaranteed price for your move, as long as you don’t add any items or services later on. A non-binding estimate is more of an educated guess based on the mover’s initial assessment of your belongings; the final cost could be higher or lower depending on the actual weight of your shipment. Always ask for a written estimate that clearly states the type you are receiving.

Can I pack some of my own boxes to save money? Absolutely. This is a great way to cut down on costs. Many people choose to do a partial pack, where they handle durable items like books, clothes, and linens themselves. You can then leave the more delicate or difficult items, like your kitchen dishes, artwork, or electronics, to the professional packers. This hybrid approach gives you control over your budget while still getting expert help where it matters most.

Do I need to be there when the movers load and unload the truck? It is highly recommended that you or a trusted representative be present during both loading and unloading. On moving day, the crew will have questions about which items are going and how to handle specific pieces. At your new home, you’ll need to direct them on where to place furniture and boxes. Being there also allows you to check items off the inventory list and sign the final paperwork to confirm the job is complete.

Is it customary to tip the moving crew? While tipping is never required, it is a common and much-appreciated way to thank your moving crew for their hard work. If you feel the team was professional, careful, and efficient, a tip is a great gesture. A general guideline is to tip each crew member a flat amount or a percentage of the total moving cost, but the amount is entirely up to you and your satisfaction with the service.

Lisa Margalith